Description:
•Provide high-level administrative support for the Member Services Director and CEO
•Dedicated assistance to other association executives with a willingness to further support other key staff members on an as needed basis
•Reviewing, routing and responding to inquiries as appropriate, while maintaining confidential business information
•Direct Mail Campaigns – copying, sorting, labeling and creating FedEx/DHL packets for 1- 450+ pieces
•Assist in the daily maintenance of the association database
•Assisting Member Services Director in the daily compilation and preparation of an electronic news briefing
•Compose and type routine correspondence and memoranda in Word
•Compile and type statistical reports including tables and text using Excel
•Compile information and design effective presentations using PowerPoint
•Support Member Services Director in the preparation of various board, committee and event meeting packets including the transcription of all meeting minutes
•Support project related needs for other key staff members and executives
•Manage multiple calendars including meeting scheduling in Outlook
•Assist in the answering of the association’s multi-line phone system

Must possess the following Attributes:
•Ability to establish priorities, work independently and proceed with objectives without supervision

•The ability to effectively communicate both orally and in writing

•Organizational and time management skills

•Ability to identify complex problems and review related information to develop and evaluate options and implement solutions

•The ability to obtain and oversee the appropriate use of equipment, facilities and materials needed to do certain work

•Ability to deal with challenging behaviors and conflicting priorities as necessary

•Ability to type 60 wpm

Experience:
•Proficient in use of MS Office Suite programs (Word, Excel, PowerPoint & Outlook)
•Intermediate to advanced level knowledge of Microsoft Access and Excel
•Proficient in the use of the Internet for research and gathering of daily news items
•Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
•Intermediate level knowledge of designing and creating PowerPoint presentations

Required Qualifications
•7 years experience working with Executives and VP's in an administrative environment

•Excellent communication skills including verbal and written

•Exceptional organizational skills

•Ability to multitask, prioritize and to handle multiple simultaneous tasks

•Establish and maintain effective working relationships with others

•Meeting and event planning experience is a plus

•Occasional travel for company sponsored meetings

•Possess a valid California Driver’s License
•Travel required periodically
-Valid state required insurance coverage.
-Copy of policy declaration coverage established at $100,000/$300,000.