Description:
Premier Midtown Institutional Investment Management Leader seeks an exceptional individual to join their Administrative Services team. The Administrative Assistant will support Managing Director of Operations and Information Technology and work closely with the managers and staff of these departments.
Specific Responsibilities:
· Provide all aspects of administrative support to Managing Director and portfolio managers, including answering phones, calendar management, file maintenance and copying.
· Prepare and process expense reports and schedule extensive domestic and international travel arrangements.
· Provide backup administrative support to Management Administration team.
· Track payment of invoices and status of vendor contracts for Information Technology department.
· Produce various types of management reporting utilizing Excel and other systems on a monthly and quarterly basis for the Operations department.
· Assist with quarterly, annual and semi-annual reporting for Sarbanes-Oxley.
· Responsible for claims administration, including processing and tracking claims and payment processing.
· Create, format and edit presentations in PowerPoint for various client meetings and industry presentations.
· Assist with ad-hoc administrative requests for Operations and Information Technology departments.

Ideal Personal Profile:
· Bachelor’s Degree
· Minimum of 1 year professional experience
· Prior financial industry knowledge and experience preferred
· Proficiency in Microsoft Word, Excel, PowerPoint
· Exceptional verbal and written communication skills
· Excellent organizational skills, detail-oriented
· Works well under pressure, team player, self-motivated, and industrious
· Effective time management skills and deadline driven